@ your fingertips - get to know Harmony  Solutions

Arranging outstanding events

Leaving a lasting impression on attendees, our themed events are fun to attend -- and always memorable. We do the event planning to keep it simple for you by doing the research, providing recommendations, and handling all negotiations and coordination. We energise attendees and promote networking while working within your budget through:

  • Defining objectives
  • Negotiating contracts and meeting budgets
  • Delivering a spectacular event

 

Conference Planning and Meeting management

With more than 40 years combined conference and event management experience, the Harmony Solutions team work as an extension of your organisation, and we listen in order to understand your needs and objectives. This approach has enabled Harmony Solutions to develop a proven methodology that delivers on every aspect of meeting management, event marketing, conference planning and event management. Our approach enables us to:

  • Set clear objectives
  • Implement strategic event marketing and event management programs
  • Communicate effectively
  • Budget accurately
  • Plan flawlessly
  • Provide on-site conference management and planning
  • Gather event data for accurate and useful post-conference reports

We keep you in control and execute flawlessly to ensure your success!

Event management

The success of your event is our priority, and there are many steps in the process to ensure it is memorable for all.  Depending on your needs, we can cover the small and the big such as:

  • Venue and site selection
  • Secretarial services
  • Registrations
  • Social program organisation
  • Trade display sales and exhibitor liaison
  • Sponsorship sales along with ensuring all sponsor benefits are delivered to the sponsors
  • Conference/meeting promotion
  • Graphic design of all promotional material including web design and hosting
  • Conference tours (pre, post and technical) booking and coordination
  • Conference accommodation, booking and delegate coordination
  • Speaker liaison
  • Committee liaison
  • Abstract coordination
  • Booking and ongoing liaison with audio visual, venue, suppliers, entertainment
     

 

Managing Keynotes

Keynotes are one of the main components of any conference.  We can take the stress out of securing and managing your speakers through:

  • Researching, recommending and negotiating contracts
  • Managing the speaker's on-site requirements
  • Managing travel and accommodation requirements
  • Educating the keynote to ensure that the topic is tailored and thus relevant to the audience

Our thorough event planning and meeting management research and selection ensures your keynote sets the right tone and presents the relevant topic that attracts attendance.

 

Venue management

We manage all aspects and plan the details of your event through:

  • Setting the environment
  • Managing countless details with venue staff
  • Making attending the event easy and enjoyable
  • Defining and meeting your objectives

On-site, we implement the conference plan and use our experience to accommodate the unexpected.

 

Post Conference evaluations

Attendee feedback provides valuable insight or creating future events and successful meetings.  We provide detailed wrap-up reports using registration data, on-site comments, and questionnaires.  We break the data down, analyse it, and use the findings to help us improve for the next time.  At the conclusion of every project, we give you the results and make specific recommendations through:

  • Designing questionnaires
  • Administering surveys
  • Collecting the data
  • Analysing and providing a final report on the data captured

Successful events are built over time, and we provide tools to help your conference improve year after year!  We can do all or part of the services outlined above.  If however you wish to organise the event/conference in-house, but you don't have the tools, we have an event management system that has been designed and built by event management professionals.